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Full job description

GENERAL SCOPE OF ROLE:

Responsible for accounts payable and preparing and posting some journal entries to the general ledger. Load assets and prepaid items into asset register. Assist with account reconciliations. Maintain written procedures for areas of responsibility.

ESSENTIAL FUNCTIONS:

1. Work in collaboration with other accounting staff members under the Supervision of the Accounting Manager to create, improve and implement efficient accounting procedures in compliance of NCUA and GAAP rules and regulations.

2. Learn all aspects of the accounting department duties and responsibilities.

3. Accounts Payable- Process Accounts Payable, including:

   • Completing check runs once weekly, including verifying approval, posting, mailing, and filing

   • Providing organized documentation for accounts payable review by Accounting Specialist or Accounting Manager.

   • Issuing urgent checks as needed

   • Maintain and reconcile Accounts Payable vendor accounts.

   • Maintain electronic vendor filing.

4. Load assets to the system asset register and add and remove prepaid items from the prepaid tracking system as appropriate.

5. Reconcile bank accounts as assigned.

6. Reconcile GL accounts as assigned by the Accounting Manager, include documentation for reconciling items.

7. Review Positive Pay exception reports daily.

   • Notify the Accounting Manager of all exceptions.

8. Follow up on all outstanding checks, following credit union policy and procedure, including communicating with members, retiring items, placing stop payments, and making journal entries.

9. Post journal entries for accounts receivables and accounts receivable payments.

10. Administer credit union corporate credit cards. This includes tasks such as receiving statements, collecting receipts and signatures from staff, preparing the payment documentation, and posting journal entries.

11. Prepare mortgage closing journal entries spreadsheets and combine all corresponding documentation into a single PDF. Make mortgage closings journal entries.

12. Monitor for returned member Bill Pay items.

13. Assist with unclaimed funds process, including mailing letters to members with dormant accounts.

14. Provide documentation as needed by other staff members.

15. Write or update procedures for all tasks in areas of responsibility.

16. Develop an understanding of credit union history, philosophy, organization, bylaws, and operational procedures.

17. Develop a working knowledge of the credit union’s data processing system, reporting programs, client relationship management program, etc.

18. Any other responsibilities delegated by the Accounting Manager.

JOB REQUIREMENTS AND QUALIFICATIONS:

The minimum requirements for this position include

• Two years accounting experience including accounts payable, general ledger, journal entry, and/or reconciliations.
• Aptitude for working at a highly confidential and responsible level.
• Professional, well-developed interpersonal skills necessary for projecting a positive image as a representative of the credit union.

KNOWLEDGE REQUIREMENTS:

• Ability to maintain cooperative working relationships with a variety of diverse members, staff, and officials; to embrace the mission of serving the underserved.
• Basic understanding of GAAP (Generally Accepted Accounting Principles).
• Solid grasp of debits, credits, and dual entry accounting.
• Intermediate Microsoft Excel experience
• If, and, or, EOM, Text, SUM formulas
• V, h & x lookups
• Pivot Tables
• Queries preferred
• Ability to plan and organize workload; very strong attention to detail and consistency is required.
• Must maintain strict confidentiality.
• Must have the ability to listen effectively.
• Must have very good written and oral communication skills.
• Very good computer skills. Able to type at least 35 wpm.
• Must be bondable under credit union requirements.

PHYSICAL REQUIREMENTS:

These physical requirements are representative of what is necessary for an employee to successfully perform the essential functions of the Sr. Accounting Specialist position. Reasonable accommodation can be made to enable people to perform the described essential functions.

The Sr. Accounting Specialist is often required to sit, to stand, to walk, drive and to use their hands and fingers. The employee is occasionally required to lift up to 25 lbs.

Job Types: Full-time, Temporary, Temp-to-hire

Pay: $23.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Experience:

• Accounting: 2 years (Required)

Ability to Relocate:

• Syracuse, NY 13210: Relocate before starting work (Required)

Work Location: In person